FOCUS Governing articles

FOCUS Community

[foh-kuh s] ~ “a central point, as of attraction, attention, or activity”

Fisheries Open sourCe commUnity Solutions

Executive summary

FOCUS is a community dedicated to raise the technological awareness amongst fisheries organisations and as a consequence contribute to the sustainability of the fisheries resource. We believe that sharing information is a pillar of the platform needed to perform efficient fisheries management.   

This paper outlines the governing articles for FOCUS community.

Scope

The scope of FOCUS encapsulates the main functions to manage, maintain open source artefacts and standards, to propose new shared projects, to support its sponsors and to promote and engage the community.

Vison

The FOCUS aspire to the following vision statement.

 “To be the global reference for standards and innovative open source solutions for sustainable fisheries management “

Mission

The FOCUS Mission statement sets the boundaries and scope of the context in which we work, in order to get us where we want to go (vision).

“We facilitate, coordinate and promote the sharing of standards and open source fisheries management solutions as a collaborative community”

Principles

The FOCUS principles is meant to act as guidelines when opposite interests or opinions occurs within the community.

Name

Description

Open

We choose open source software first

Free Open community

Anyone can be part of our community

Legal

We are guided by and respect legal framework related to our context

Standard first

Our preferred option is to adhere to existing standards first

Transparency

Our decision making process is transparent, honest and open.

Efficiency

We reuse what exist and design for reuse.

All efforts are good

Not everyone is a developer but contributions are always appreciated, no matter form. 

Trustworthy

Say what you do, do what you say

Generic solutions first

A generic solution is more reusable then a specific one.

Business drives

Development is performed after a business need has been identified.

Collaboration

We believe collaborate efforts are worth more than results from a solitary process.

Organisation

FOCUS is organized and managed by a board [The Community Board]. The Community Board are custodians of the Community. The Community Manager is responsible for the day to day management of the FOCUS Community. FOCUS divides its work in different projects/interest groups. Each project/interest group has a different contextual focus and should have a natural separation from other projects/interest groups e.g. standardisation, open source software etc. A project/interest group is managed by a Project/Group Lead.

Election

The general principal for being elected to a specific role within the Community is by merit. In this sense FOCUS promotes a meritocratic philosophy.

Community Board

The Community Board draw nominations from interest countries and organisations to join the Board. Beside showing dedication and commitment to the Community a board member must have extensive experience related to fisheries management. A Community Board member needs to contribute and play an active role.

Community Manager

The Community Manager is elected from and by the Community Board.

Project/Group lead

Project/Group leads are agreed by the Community Board and the Community Manager.

Committer

Committer are appointed by the Project/Group leads and are authorized to commit updates to shared artefacts.

Contributor

Contributors are users of the Community that are recognized for their contributing work.

User/member

Anyone can become a user/member of the Community.

Voting

The community governance is centred on a Community Board elected by the FOCUS Community that is designed to represent the views and decisions of the Community whilst also providing leadership to support the needs and promotion of the Community. The Community Board is comprised as follows:


  •       The Community Board is elected by the Community and consists of 10-12 members to serve a three year term.
  •       The Community Board manager is selected by the board to serve a 1-year term based on his/her ability to address the current needs of the Community.
  •       Community Board members elected by the community are voted upon by organisations contributing to the community or adopters of products developed by the community.
  •       Community Board members must provide sufficient notice to the Board when they wish to stand down from their role.  


Actions and activities

This section contains a proposal on activities related the identified actions.

Planning

Activity

Action

Owner

Planning

Establish and define annual and 3 year plan/roadmap.

Board

Planning

Structure, roles and responsibilities

Board

Planning

Review plans

Board + externals(Audit)

Govern

Activity

Action

Owner

Govern

Aligning deliverables with roadmap/vision

Board

Govern

Document and implement a version control strategy for managed artefacts.

Board

Govern

Agree/document a Taxonomy (Terminology)

Board

Govern

Maintain member list with contact details

Manager

Manage

Activity

Action

Owner

Manage

Coordination between projects

Manager

Manage

The releases needs to be managed

Manager + Project lead

Propose

Activity

Action

Owner

Propose

During meetings, new business needs need to be identified

Board

Propose

Proposals are documented on a “Wiki” like page by category

User

Propose

Presented by Manager to board. Decision by board

Manager + Board

Propose

Other projects can be included in FOCUS by this process

 

Propose

Before proposing a new project this process needs to make sure the proposal is viable and achievable

Manager + Board

Evaluate/Govern

Activity

Action

Owner

Evaluate

Other projects can be included in FOCUS by this process

Anyone can offer artefacts to FOCUS

Evaluate/ Govern

Agree on a UAT and peer review process. 

Manager/Project lead

Evaluate

Presented by originator evaluated by Board/Manager 

Manager/Board

Evaluate/ Govern

Test procedure needs to be documented. Automated test, test environment 

Manager/Board

Support

Activity

Action

Owner

Support(User)

A forum needs to be established

Manager/Project lead

Support(User)

Private support should be possible

 

Support(User)

Participants collaborate to provide support

FOCUS User

Support(Sponsor)

Communication, coordination with sponsors (meeting, email-updates)

Manager

Support(Sponsor)

Give presentations in conferences

Manager

Promote/engage

Activity

Action

Owner

Engage

Monthly board meetings during initiation phase. Thereafter quarterly.

Board and Manager

Promote

Info/updates on social media (tweet), meet-ups, mail list

Manager + Project Lead

Promote

To promote the existence of FOCUS

Board and Manager

Promote

Develop standard presentation/document material

Manager

Promote

Identify forums, events etc. to participate in

Manager

Engage

Organise yearly meeting(s) to:

*      review the existing governance processes and ensuring the defined processes are serving the community well or enhancing processes to improve results

*      updates on projects, their status and progress

*      review product roadmap and discuss project vision

*      align community and priorities

*      discuss future development and collaboration opportunities

Board